Assistive technology application form

Transfer Form– for school teams to use when equipment is no longer required, if the student leaves schools or if the student changes schools.

Repair or Replacement form– for schools to use when they require  a repair or replacement

Management plan– for use by schools to care and manage the allocated technology

Variation form – to use if there is a change in cost from original application

Training plan form – to use for very specialised technology where external training is required

Review form– school to complete after AT has been allocated for 6 months or more

The strategy highlights what we need to do differently to improve both the performance of individual school environments and the state school property portfolio.

It sets out the changes needed under three strategic goals:

• School property is well managed
• School property is fit for purpose
• A high-performing portfolio of schools

Download the strategy: New Zealand School Property Strategy 2011-2021

• The Māori Education Strategy: Ka Hikitia - Accelerating Success 2013-2017
• Tertiary Education Strategy 2014-19 .
• Centres of Research Excellence (CoREs)
• Pasifika Education Plan 2013-2017
• Tau Mai Te Reo – The Māori Language in Education Strategy 2013-2017
• Leadership Statement for International Education
• Changes to the Performance-Based Fund Research
• Special Education Policy Principles
• New Zealand School Property Strategy 2011-2021

For Tertiary and Further Education strategies and policies please see Further Education . 

Cashmere Primary School is closed, as is the Cashmere Early Learning Centre and Kidsfirst Kindergarten in Cashmere. 

Contrary to earlier reports, we can now confirm Governors Bay School is open. 

We’re not aware of any imminent danger to these or other school buildings, but are monitoring the situation.

We’re also offering the support of our traumatic incident teams to any schools who might need support.

Parents should contact their child's school or ECE for updates.

What does Regulation 44A mean?

Regulation 44A allows services to take spare capacity in the under 2 age group into account in determining the staff required for children aged 2 and over.

The intention of this regulation is to allow flexibility for services in managing children during their transition into over two year old licensed spaces. Services should not use this regulation when they have existing capacity for movement between these two age groups. This regulation is not intended to manage existing staff ratio requirements at the beginning or end of the day.

Centres can not operate with more than the maximum number of children as stated on the Certificate of Licence issued to the centre.

Will Regulation 44A affect my centre?

Regulation 44A affects centres with mixed age groups where the number of children aged two and over is such that the attendance of an additional child (or children) aged two or over would mean an additional teacher would be required to meet minimum ratio staffing levels.

• If a centre has spare capacity in the under 2 age group, the additional child (or children) can be counted in the under 2 ratio.
• If there is no spare capacity in the under 2 age group an additional teacher would be required.

The most likely application of regulation 44A is in the situation where a service would have required another teacher because a child turned 2 even though the total number of children remained the same. Regulation 44A allows the newly turned 2 year old child to be counted in the under 2 ratio count until the 'space' in the over 2 ratio count becomes available.

What if my service operates with only under 2 children?

It is expected that services continue to work closely with their local Ministry of Education office to manage situations where children turn 2 years old and do not immediately transition to a service that cater for children over 2 years old.

It is not expected that a licence amendment will need to be completed to manage a short transition period. However, an under 2 service that wishes to enrol children over the age of 2 should contact their local Ministry of Education office to obtain an EC8 Licence Amendment application form.

Does Regulation 44A affect funding?

Any spare capacity in the under 2 age group filled by an over 2 year old will be funded at the over 2 year old funding rate.

Scenario 1:

An all-day centre is licensed for 30 mixed aged children, including up to 10 children under 2. This service is operating with 20 children in the over 2 age group.

To meet ratio requirements four staff members are required - two for the under 2's and two for the over 2's.

One of the children has a birthday and turns 2 years old bringing the total to 21 over 2 year olds. According to ratio regulations this would mean another adult would be required.

With the new regulation the newly turned 2 year old can remain counted as an under 2 for ratio purposes. This means the centre does not require another adult.

Scenario 2:

An all-day centre is licensed for 10 children maximum including up to 4 children under 2. This service is operating with six children in the over 2 age group.

Scenario 3:

An all-day centre is licensed for 22 children maximum including up to 5 children under 2. In this scenario regulation 44A has no impact on as the centre has spaces available for additional children aged two and over.

On this page:

• Procurement Quick Guide
• Guide for sponsors
• Conflict of interest and confidentiality
• Tenders
• Procurement plans
• Request for quote
• Registration of interest
• Request for proposal
• Works price
• Recommendation Report
• Respondent letters
• Exemptions
• Construction contracts

Guide for sponsors

Check when to use this guide:

Conflict of interest and confidentiality

Check when to use this agreement:

Tenders

Check when to use these guides:

Procurement plans

There are both 'works' and 'professional services' versions of the Full Procurement Plan template. Use the works versions to procure services for construction works, such as the main building contractor.

Check when to use these plans:

Request for quote

There are both 'works' and 'professional services' versions of the Request for Quote template. Use the works versions to procure services for construction works, such as the main building contractor.

Check when to use these templates:

Registration of interest

There are both 'works' and 'professional services' versions of the Registration of Interest template. Use the works versions to procure services for construction works, such as the main building contractor.

Check when to use these templates:

Request for proposal

There are both 'works' and 'professional services' versions of the Request for Proposal template. Use the works versions to procure services for construction works, such as the main building contractor.

Check when to use these templates:

Works price

Check when to use these resources:

Recommendation report

Check when to use this report:

Respondent letters

Check when to use these templates:

Exemptions

Check when to use this form:

Construction contracts

To download templates for construction contracts, see:

• Contracts for construction works and professional services

• Benefits of following design standards
• Meeting your responsibilities to follow the standards
• Three kinds of design standards
• Post occupancy evaluations (POEs) help improve future school designs
• Summary of design standards
• Having designs reviewed by the Design Review Panel

Benefits of following design standards

When you are building or upgrading a school building, you must comply with certain design standards. The reason for mandatory design standards is to:

• keep the building safe and fit for purpose
• provide the best physical environment for people using the school
• get the best long-term value for money from the new system or building
• protect the Government’s investment in school buildings.

Meeting your responsibilities to follow the standards

Much of the information in the standards is very technical. As a board of trustees, you are not expected to understand all of it. However, you do need to make sure any consultant or contractor you use is aware of the standards.

Direct your consultants and contractors to this page for more information.

Three kinds of design standards

The 3 kinds of design standards that you must consider in a building project are:

• legal requirements
• Ministry requirements
• best practice standards.

Legal requirements for a building project

All building work at schools must comply with:

• Building Act 2004 (New Zealand Legislation website)
• Building regulations (the New Zealand Building Code) (Ministry of Business, Innovation and Employment website)
• Resource Management Act 1991 (New Zealand Legislation website) and District Plans
• Health and Safety at Work Act 2015 (New Zealand Legislation website)
• Fire Service Act 1975 (New Zealand Legislation website)
• Fire Safety and Evacuation of Buildings Regulations 2006 (New Zealand Legislation website)
• Hazardous Substances and New Organisms Act 1996 (New Zealand Legislation website)
• Construction Contracts Act 2002 (New Zealand Legislation website)
• any other statutory building requirements.

The Building Code has ‘compliance’ documents that set out:

• acceptable methods for designing and constructing buildings
• performance specifications, which are the legal standards required to make a building safe for the people who use it and their neighbours.

Designers can use other design solutions. However, the standard they achieve must be the same as or higher than the performance specifications.

For more information and to download copies of the compliance documents, go to the Ministry of Business, Innovation and Employment website .

Ministry requirements for a building project

Building work must meet our Ministry design standards. We have some mandatory requirements specifically for school buildings. In some cases, these standards are higher than the legal requirements. This acknowledges the unique nature of schools and the extra wear and tear on school buildings due to large numbers of people using them.

A key document detailing mandatory Ministry design standards is the  Structural and Geotechnical Guidelines for School Design .

Post occupancy evaluations help improve future school designs

We commission a post occupancy evaluation (POE) of all new builds and major school redevelopments. These evaluations help us improve future designs of schools. Reading past POE's can be helpful before starting a new build or major redevelopment at your school.

• Post occupancy evaluations (POE) of school building projects

Summary of design standards

This table lists the design standards that apply to a school building project. It shows whether they are a legal requirement, Ministry requirement, best practice standard or a mixture of these.

Summary of standards for a school building project

Having designs reviewed by the Design Review Panel

We have set up the Design Review Panel (DRP) to do independent, high-level reviews of school development projects at various design stages.

This affects all new schools and schools doing significant redevelopments where the project will cost $3 million or more.

The DRP will assist in the process of ensuring that design teams are basing their work on the national standards and guidelines for school property design.

Panel members will do a high-level ‘snapshot’ appraisal of the design and use their extensive industry experience to raise questions and make suggestions.

As reviews are high-level, the focus is on consistency of approach towards school design looking at architecture/general building, geotechnical constraints/opportunities, structure, building services, and civil and infrastructure.

If you want to know more about the DRP, contact your  property advisor . A summary factsheet can be found under ‘Further Information’, below.

Property News: Issue 22, December 2016

In this issue: New construction rates from December, Updated design guidelines, Help prevent arson at school, Regulation change to improve fire safety at sleepovers, Property training dates for 2017, PMG and 5YA calculations update, Updated construction or building works contracts, November earthquakes update, New asbestos risk management checklist, Regional Sector Forums for 2017

Property News: Issue 21, June 2016

In this issue: Imported Building Materials, Weathertightness Reviews of Building Envelopes, School Property Planning and Project Management Panels now available, Case study of Kaipara College experience of Asbestos discovery, Proposed Auckland Unitary Plan Process at the Finish Line for the Minister and 400+ Education Designations, Upcoming property training dates, $9m to deliver wireless technology to more schools.

Property News: Issue 20, March 2016

In this issue: Flexible Learning Spaces Reference Designs for Existing Standard Classroom Blocks, EIS service design, New list of 10YPP Consultants published, All-of-Government Electricity Contract.

Property News: Issue 19, December 2015

In this issue: Property maintenance, 5YA review - improvement requirements, EIS Design Guidance Documents, Hazards of oils, Security issues, Electrical Installation Standard and more.

Property News: Issue 18, September 2015

In this issue: Reference designs for upgrading standard blocks, Major Investments deliver for two Auckland schools, Rototuna schools update, construction observation, 2015 school property service satisfaction survey results and more.

Property News: Issue 17, June 2015

In this issue: New Public Private Partnerships, Treaty Settlements, bus tracking system, health and safety, roles and responsibilities of major capital projects, Property Toolbox update and more.

Property News: Issue 16, March 2015

In this issue: New schools open, Maori Immersion School complete, Electrical Contractors List and Standard, Structural and geotechnical guidance and more.

Property News: Issue 15, December 2014

In this issue: Construction on Murupara Area School, Design Review Panel, Facilities Management Pilot, updates to construction professional services, new 10YPP requirements and more.

Property News: Issue 14, September 2014

In this issue: Builidng upgrades at Westlake Boys', Stonefields school opening, 10YPP update, disposals programme, construction of trades academy, safety working at heights and more.

Property News: Issue 13 - June 2014

In this issue: ICT In Schools Update, MLE Update, Te Karaka Area School celebrates opening, Second PPP project underway, 10YPP reminder, New Technology facility for Western Heights High School, Te Puke High school redevelopment.

Property News: Issue 12 - March 2014

In this issue- New Zealand's First Zero Net-Energy School to open in Christchurch, Destructive tesing at Hamersley Park School, MLE Update - Toilet provision, Contract works Insurance, New Requirments for 10YPP, Christchurch Insurance Claim, and more.

• Latest updates
• Background to the consultation
• Proposed options for feedback
• Feedback process
• Next steps
• Further information

Latest updates - February 2017update

A reminder to send us your feedback on the proposed options for future schooling by the end of Term 1 (Thursday 13 April 2017) 2017)using the feedback form .

If your school needs our support to engage with your community, contact  northernporirua.engagement@education.govt.nz or ring 0800 737275. We have dedicated engagement support resource to help you.

See the previous updates and the support available for boards . 

Background

Roll growth is putting pressure on the southern fringe of the Northern Porirua schooling area affecting Papakowhai and Rangikura primary schools in particular.  We’re working with these 2 schools at the moment to alleviate the immediate pressure they are facing. Roll growth in the area is likely to continue because of the ongoing Aotea Block development plan.

Before any decision on schooling provision is made we would like your feedback on a these options:

Proposed options for feedback

Feedback process

Download and fill in the feedback form

• Either post it to: Ministry of Education, Freepost 244144,PO Box 30177, Lower Hutt 5040, Attention Margaret Marsh
• Or email it to  northernporirua.engagement@education.govt.nz

Feedback closes end of Term 1 2017.

Next steps

• Once we’ve analysed this feedback, we’ll hold a second round of consultation on the preferred option (during Term 2).
• A final decision is anticipated by 30 September 2017 (end of Term 3).  

Hon Paul Goldsmith, Minister for Tertiary Education, Skills and Employment receivedThe Ministry of Education presented 5 briefings to the following briefings:incoming Ministers on 8 October 2014. These can be seen below.

Hon Hekia Parata, Minister of Education received the following briefings:

• Aspiration and Achievement – Education System
• Success for All – Special Education
• We Get the Job Done – Organisation

Hon Steven Joyce, Minister for Tertiary Education, Skills and Employment and Minister Responsible for Novopay received the following briefings:

• Securing our Future – Tertiary Education
• Reliable, timely, accurate pay – Education Payroll
• We Get the Job Done – Organisation

Schools secluding students have been asked to stop the practice immediately and to report any previous use of seclusion to their board of trustees and Director of Education their region. The Ministry is supporting schools which have used seclusion in the past to explore other options so that the use of seclusion ceases with immediate effect.

Schools should also contact the Ministry of Education for advice and support if a situation requires the use of physical restraint.

Time out is still an acceptable way to manage student behaviour.

Survey of schools who reported they used seclusion practices in 2016

The Ministry of Education recently completed a survey on the use of seclusion in New Zealand schools. The below Education Report outlines the process undertaken to compile the list of schools and details the findings.

Following the completion of this survey, the Ministry has worked intensively with a very small proportion of schools to change their practice. A total of 17 out of 2529 schools reported using seclusion in 2016 – all have now stopped.

• Education Report: Minimising physical restraint and stopping seclusion in New Zealand Schools

Guidance for New Zealand Schools on Behaviour Management to Minimise Physical Restraint

This guidance will help schools use positive strategies for managing student behaviour. It focuses on preventative and de-escalation techniques with the priority on the wellbeing and safety of both staff and students. It has been developed by a cross-sector advisory group.

• Download the Guidance for New Zealand schools on behaviour management to minimise physical restraintGuidance for New Zealand schools on behaviour management to minimise physical restraint
• Reporting templates for physical restraint for use in conjunction with the Guidance for New Zealand schools on behaviour management to minimise physical restraint.
• Letter to schools from The Secretary of Education regarding the use of Seclusion
• A powerpoint presentation for Guidance for NZ schools on Behaviour Management to Minimise Physical Restraint is available for school leaders to utilise. Please contact your local office for a copy to be sent to you.

Training

Understanding Behaviour – Responding Safely is a training package for schools focussing on preventative and de-escalation techniques. It includes a full-day workshop for all staff and ongoing support afterwards. The training can be delivered in modules rather than a full day if this is a better option for your school. Contact your regional Director of Education for further details

Local ministry offices are the first contact for early learning services, schools, parents and the wider community. There are 10 local offices covering New Zealand. Download the map of the 10 Ministry of Education areas

 Education Advisors in local offices work alongside early learning services, Kōhanga Reo, schools, kura, Communities of Learning | Kāhui Ako and boards. They focus on the coordination of support for the wider education community .

Education Advisors will:

• be the Ministry first point of contact for early learning services, Kōhanga Reo, schools, kura and parents to respond to requests for information and support
• contribute to a responsive, inquiry-focussed relationship
• broker tailored and responsive support to meet early learning services, Kōhanga Reo, schools/kura and Communities of Learning | Kāhui Ako identified needs
• provide information on the implementation of services, projects and initiatives as well as meeting legislative requirements
• facilitate access to other  Ministry support

Tai Tokerau area

Director of Education for Tai Tokerau: Hira Gage
Email enquiries.whangarei@education.govt.nz

Auckland area

Director of Education for Auckland: Isabel Evans
Email enquiries.auckland@education.govt.nz

Waikato area

Director of Education for Waikato: Paula Rawiri
Email enquiries.hamilton@education.govt.nz

Bay of Plenty - Waiariki area

Director of Education for Bay of Plenty, Rotorua, Taupō: Ezra Schuster
Email enquiries.rotorua@education.govt.nz

Hawke's Bay/Tairāwhiti

Director of Education for Hawkes Bay, Gisborne: Roy Sye
Email enquiries.napier@education.govt.nz

Taranaki, Whanganui, Manawatu area

Director of Education for Taranaki, Whanganui, Manawatu: Jann Marshall
Email  enquiries.whanganui@education.govt.nz

Wellington area

Director of Education for Wellington: Suze Strowger
Email  enquiries.lowerhutt@education.govt.nz

Nelson, Marlborough, West Coast area

Director of Education for Nelson, Marlborough, West coast: Erika Ross
Email enquiries.nelson@education.govt.nz

Canterbury area

Director of Education for Canterbury: Coralanne Child
Email enquiries.christchurch@education.govt.nz

Otago, Southland area

Director of Education for Otago, Southland: Julie Anderson
Email enquiries.dunedin@education.govt.nz

Further information

You can find agencies providing support in one or more of these areas, in the matrix below.  

You could also use these tools from ERO and NZSTA to help you identify which areas your school/kura might need support with.

• ERO’s School Evaluation Indicators
• NZSTA’s Governance Internal Evaluation Tool

Find out how Ministry of Education education advisors in our local officesMinistry of Education education advisors in our local offices can also assist your school to find support.

Introduction

Tertiary education providers that receive funding from the Government in the form of student component funding subsidies are required to submit a statistical return which is referred to as the SDR.

A tertiary education provider who wishes to enrol international students must be a signatory to the Code of Practice for the Pastoral Care of International Students and also must pay an Export Education levy as empowered under section 238H of the Education Act, 1989 and specified in the Education (Export Education Levy) Regulations.

The following information details the procedures associated with the collection of the levy.

Coverage of levy

Providers who receive tuition fees from International students must pay the levy. However providers who have students sponsored by the New Zealand Agency for International Development (NZAID students) or students whose study is carried on outside New Zealand, are not required to pay the levy in respect of those students.

Amount of levy

The levy consists of:

1. a flat fee component of $185.00 (excl GST) payable by each provider with International students studying in New Zealand. This fee is $185.00 regardless of the number of students enrolled or amount of tuition fee income received; and
2. a variable component based on the tuition fees paid by the foreign-fee paying students. The variable levy component is currently set at 0.45 percent of total tuition fees (excl GST) collected from International students studying in New Zealand.
3. GST will be charged on the levy.

Calculation of levy liability

The export education levy will be calculated using the data you submit in the SDR (Single Data Return). Providers have the choice of loading the tuition fee information into either the student file or the course register file. The choice will depend on whether you enrol large numbers of foreign students and or whether you offer discounts.

Foreign Tuition Fee

The foreign tuition fee charged to an international student should always exceed the tuition fee charged to a domestic student. The foreign tuition fee in addition to all the normal domestic tuition costs must also include the costs of sale such as agents' fees and marketing costs as well as recovering the cost of the Export Education Levy. Additional compulsory course costs are not included in the tuition fee. The Foreign Tuition Fee Excludes GST

Generation of Tax Invoice

When providers submit their SDR, a Tax Invoice will be generated. The Tax Invoice will indicate on the left-hand side the cumulative amount of the levy and on the right-hand side the amount that is owed for the current Trimester.

Payment Method

Payment of the levy can be by Direct Debit, cheque or by Direct Credit. The Ministry of Education encourages all providers to use the Direct Debit method of payment in order to reduce compliance costs to all concerned.

Payment Periods

The direct debits will be processed 15 days after the due dates for the SDRs. The direct debit dates will therefore be:

• 30 May
• 30 September
• 16 February (of the following year).

The same dates apply to providers paying by cheque.

The flat fee component of the levy will be charged in the 30 May deduction.

Non-payment of levy

Paying the levy is a statutory obligation. Providers who default on a payment will be given 30 days in which to pay any outstanding levy amounts. Failure to comply within the 30 days may result in the provider losing their status as a signatory to the Code of Practice and therefore would not be eligible to have any further international students.

Use of information collected

Information collected from providers for the purposes of the export education levy will be used in the administration, calculation and collection of the levy and associated reporting, accountability processes and obligations to be carried out by the Ministry of Education. Information will not be available publicly in a form that could disclose commercially sensitive material about a provider.

About the International Student Levy (ISL)

State schools that receive tuition fees from international fee-paying students or provide scholarships to international students to study in New Zealand must pay an International Student Levy (ISL) (under section 4D of the Education Act, 1989).

The money is used to cover the costs of using government resources to educate the international students, including the training of additional teachers and ESOL resources.

Exchange students, students sponsored by NZAID and also students studying off-shore are exempted from the ISL.

International Student Levy amount

The ISL is currently set at $429.33 (incl GST) for a full-year student. Because so many international students come for short stays the annual levy has been broken down to a weekly rate. The rates are shown in the following table.

Why are Nominal Dates Used?

As the ISL is set at an annual rate of $429.33, to work out a weekly rate it is necessary to divide by a set number of weeks.

The nominal number of weeks for primary/intermediate schools is 40 while for secondary/composite and special schools it is 39.

For 2016 the nominal start date for the calculation of the levy is 1 February and the nominal end date is 18 December for primary/intermediate and 11 December for secondary/composite and special schools.

How the ISL is calculated

The ISL is calculated on a trimester basis. The nominal dates for 2016 are shown in this table:

Towards the end of each trimester the administrator will email to schools a provisional list of international students extracted from ENROL.

The spreadsheet listing the students is called the RS15P. Schools will be asked to check the spreadsheet for correctness and if they find any problems they must correct it on ENROL.

A week later schools will be sent the final calculation of the levy on a spreadsheet called the RS15.

The minimum weekly tuition fee for international fee paying students to pay

The following table shows the average per student grant to domestic students for 2016:

International Students that are subsidised by the board of trustees

A school Board of Trustees may reduce the advertised international student tuition fee on compassionate or other grounds. To do this the Board would need to make some sort of scholarship or donation from the Board to the school to make up the rest of the amount owing.

Section 4B requires that any Board scholarship or donation must come from income generated by the Board from locally raised funds or any profit earned from tuition fees from other international students. This will ensure that international students are not being subsidised by money appropriated by Parliament in the form of the Operations Grant.

About the Export Education Levy

All education providers that enrol international-fee paying students are required to pay an Export Education Levy. The Export Education Levy is used to support a broad range of activities and projects relating to the export education industry. The work programme includes promotion and communication, capability development, quality assurance and research. In addition the Export Education Levy is used to fund the Code of Practice for the Pastoral Care of International Students office.

Do state schools have to pay both levies?

No, state schools only pay the International Student Levy. The Ministry of Education does a transfer payment to the Export Education Levy Trust from the International Student Levy fund to cover the cost of the Export Education Levy.

Enquiries

Invoice and Billing Enquiries:
Email: accountsreceivable.enquiries@education.govt.nz

Policy Enquiries:
Email: international.division@education.govt.nz

Introduction

Any private training establishment (PTE) that wants to enrol international students must be a signatory to the Code of Practice for the Pastoral Care of International Students.

As a signatory to the Code of Practice your institution is required under 238H of the Education Act, 1989 to pay a levy to the "Export Education Industry Development Fund".

What is the Export Education Levy?

The Export Education Levy is an industry levy that is used to support a broad range of activities and projects related to strengthening the industry. The fund is used to pay for marketing of the industry, promotion of New Zealand as an educational destination, capability development of staff involved in the industry, research and also to run the Code of Practice office which supports and monitors the pastoral care of international students. In addition the fund can be used to support students affected by the collapse of private providers.

Levy amount

The levy consists of:

• a flat fee component of $185.00 (excl GST ) payable by each provider with international-fee paying students studying in New Zealand. This fee is $185.00 regardless of the number of students enrolled or amount of tuition fee income received
• a variable component based on the tuition fees paid by the students. The variable component of the levy is set at 0.45 percent of tuition fees (excl GST) collected from international-fee paying students studying in New Zealand.

GST is payable on the levy.

Reporting and payment periods

Providers must supply levy information and make payment on a trimester basis (i.e. every four months). The levy information can be submitted via either a secure web page or via an RS17 excel spreadsheet. On entering data into either the web page or the RS17 spreadsheet, the levy amount is automatically calculated. The web page will print out a copy of your tax invoice whereas the RS17 spreadsheet acts as a self-generated Tax Invoice.

Timetable

Trimester 1:
Covers the period 1 January to 30 April.
The flat fee component of the levy is deducted in this Trimester.
The levy data must be submitted to the Administrator by 15 May.
Payment must be made on or before 30 May.

Trimester 2:
Covers the period 1 May to 31 August.
The levy data must be submitted to the Administrator by 15 September.
Payment must be made on or before 30 September.

Trimester 3:
Covers the period 1 September to 31 December.
The levy data must be submitted to the Administrator by 31 January of the following year.
Payment must be made by 15 February.

Calculation and submission of levy

In order to successfully submit the levy, providers must enter data into 6 questions.

Question 1: "Number of International students who ATTENDED a course in this period was"

In Trimester 1 you will be asked to enter the number of “CONTINUING” students and also the number of students who “COMMENCED” a course in the Trimester period.
Continuing students are students who have come back in the new year to continue a course that they had started in the previous year.
Commencing students are students who are new to you and have started a course of study with you sometime during the Trimester period.

In Trimester 2 and 3 you will only be asked about “COMMENCING” students.

Question 2: "In this period we received Tuition Fees from ALL International Students (Excl GST) Totalling"

This question should reflect the amount of tuition fee income from international fee-paying students that was either:
(A) transferred from the Trust account into your Operating account during the Trimester period, plus any tuition fees received from students enrolled in short courses; OR
(B) for each of the students commencing in the Trimester, the total sum of their full tuition fees received from the students when they first enrol.

Question 3: "Number of full-time equivalent tuition weeks that relate to the tuition fees received in this period was"

This question records the number of tuition weeks that relate to the tuition fees that are declared in Question 2. If you enrol part-time students then use 20 hours of teacher contact per week as the equivalent of 1 full-time equivalent student.

Example: If a student is studying General English for 10 hours per week for 12 weeks, then the number of full-time equivalnet tuition weeks = 10÷20X12=6.

Question 4: Country of citizenship

Question 5: Field of study

Question 6: Region of study in New Zealand

Tuition fees

The tuition fees recorded in Question 2 are the tuition fees paid by the international students excluding GST.

The tuition fee must include all costs of sale including agents' fees, marketing costs as well as the cost of the Export Education Levy.

The summary results from the collection of the levy data is published in reports titled “Export Education Levy Key Indicators Report” which are available at the end of each Trimester on the Education Counts website.

Accredited Student Fee Protection Suppliers

The Ministry of Education has worked with PUBLIC TRUST to develop an Export Education Levy Report which will provide the data required to complete the web page or the RS17 spreadsheet at the end of each Trimester. Providers who use Public trust as their Trustee can get a report emailed to them by logging on to the secure Public Trust webpage and selecting from the Reports Menu, “MOE Export Levy”. The report that is emailed to you contains most of the information you need to complete the levy submission.

Payment Method

Payment of the levy can be by Direct Debit, cheque or by Direct Credit. The Ministry of Education encourages all providers to use the Direct Debit method of payment in order to reduce compliance costs to all concerned.

Non-payment of levy

Paying the levy is a statutory obligation. Providers who do not pay by the due date or providers who default on a Direct Debit will be given 30 days in which to pay any outstanding levy amounts. Failure to comply within the 30 days will result in debt recovery action being taken using Baycorp Advantage and then through the Court if Baycorp Advantage is unsuccessful.

Use of information collected

Information collected from providers for the purposes of the export education levy will only be used in the administration, calculation, collection and audit of the levy and associated reporting, accountability processes and obligations to be carried out by the Ministry of Education. Information will not be available publicly in a form that could disclose commercially sensitive material about a provider

Audit of Levy

NZQA will audit the levy payments made by providers. Their audit process will require access to the Trustee bank statements.

Calendar of key Ministry dates to December 2017

Click on each item to bring up additional details. As new events are added or changes made, these will be mentioned in the Bulletin.

View the key dates calendar here or to import events into your own calendar view the download instructions for Outlook, Google Calendar etc. If importing to Google Calendar all events will appear at a different time. We've been unable to resolve this to date. 

Note: New events or changes we make won’t automatically update in your calendar. You will need to either download the full calendar again.

Colour key: purple - key dates | light blue - public holidays | dark blue - education conferences and events

If you wish to contact the bulletin team email  bulletin@education.govt.nz and they will be happy to help you.

Current Ministry Bulletin for School Leaders

• Issue No 65 2017 February 20Issue No 64 2017 February 7

Applications open: 20 February 2017
Application Close on: 13 March 2017
Location: Wellington

Knowledge and experience required

The TEC Board

Candidates for the TEC Board will have:

• knowledge of the tertiary education sector
• an understanding of the diverse perspectives of New Zealanders, particularly the needs of Māori and Pasifika
• expertise in at least one of the following areas:
  • strategy and planning
  • risk management, audit or compliance
  • business/commerce
  • finance
  • tertiary education
  • digital technology/social media
  • legal
  • organisational development
• knowledge and experience of government policy
• an understanding of Crown entities.

We are particularly interested in candidates who have a strong understanding of customer service channels.

• Download the position description for a TEC board member.

Additional requirements for the Chair

The TEC Board Chair will be a strategic thinker with a commitment to excellence.  The Chair will have an impressive background in both executive and governance roles, which include the private sector.  To lead the TEC through a significant period of organisational change, the Chair will also demonstrate proven experience in change management.

• Download the position description for the TEC board chair.

Commitment and remuneration

Appointments are for terms of up to 3 years, with a possibility of reappointment.

* The Chair will also sit on the Governance Oversight Groups of the Lincoln University/AgResearch Project Business Case and the University of Canterbury.  Each will have an approximate time commitment of 6 days per annum.

The Board meets around 11 times a year.  Reasonable allowances for travelling and other expenses relating to performing TEC Board duties and responsibilities.

Fees are reviewed regularly in accordance with the Cabinet fees framework.

About the TEC

The TEC is a Crown entity under the Crown Entities Act 2004. It’s governed by a board of between 6 and 9 members, appointed by the Minister for Tertiary Education, Skills and Employment.

The TEC implements the Tertiary Education Strategy. Each year the TEC invests approximately $2.8 billion in tertiary education so that New Zealanders are equipped with the knowledge and skills needed for lifelong success.

Go to the Tertiary Education Commission website to find out more about the TEC.

How to apply

Submit your application (including an up to date CV) using the online form

Applications close Monday 13 March 2017

For more information email appointments.mailbox@education.govt.nz.